Why we switch to e-invoicing and how it benefits you
Did you know that paper invoices are responsible for ten percent of all trees cut down worldwide? Also, creating paper invoices uses as much energy each year as the consumption of 20 million households. Recently we decided to switch from paper to e- invoicing, the environment being one of the reasons, amongst many others.
What is an e-invoice?
An e-invoice is an invoice that is sent and received electronically and used to automate invoice processing. It’s a legal document that always includes invoice data and an invoice image. The invoice information is transmitted from the invoice issuer’s invoicing system using intermediators to the recipient’s financial administration IT system.
Why we prefer e-invoicing to traditional paper invoices
We believe in the importance of environmental protection and improvement for the long term. We always strive to minimise environmental impact, aiming for continuity in everything we do. That includes our handling process of invoices as well as anything else.
The benefits of e-invoicing
In addition to the environmental aspect there are many other reasons to use e-invoicing. An e-invoice solution for business-to-business does not alter the existing billing process. However, it reduces the manual work, which contributes to improved efficiency for both our customers and ourselves (as well as the environment). Here are some examples:
- Improved safety with secure handling of invoices
- Reduced administrative costs and errors
- Greater efficiency and control of data
- Increased visibility and control of cash flow
- Eliminates late payment fees
- Improves ability to forecast
- Reduces typing errors
- Less printing in favor for the environment
- Decreases carbon footprint
Safe and suitable e-invoicing regardless of operator
Our invoicing is suitable to all customers, no matter of ERP/finance system used, only requirement is that your ERP system has e-invoice compatibility. Our e-invoice solution provider has a roaming agreement with good coverage, which means that you, as our customer, may use other operators without problem. All handling of data must be based on high security and data integrity. Sending e-invoices via our e-invoice solution provider is as safe as sending information via your online bank. All information is encrypted so that it’s only accessible by the recipient.
Tell us what you think!
Do you have any questions about our e-invoicing? Please, do not hesitate to contact me! I would also like to know your thoughts on this matter. Do you agree that e-invoicing is a good option? Maybe you have already started ditching hard copies in other ways? Let me know in the comment field below!
/Minna Ruisaho, Greencarrier Liner Agency
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